Delegates' Rights and Responsibilities

RESPONSIBILITIES

Being a WASCA Delegate means that you have been chosen to represent a square, round, clogging, contra, country western or other club at the Delegates' meetings where much of the business of our Association is conducted.  This is an important job that carries with it certain responsibilities and rights.

The Delegates meet 4 times a year, in September (4th Sunday), November (3rd Sunday), February (4th Sunday), and May (3rd Sunday).  February is the annual meeting.  Click WASCA Meetings Schedule for the date, time, location of the delegates' meetings as well as the Delegates' Ball. 

Minutes of the previous meeting and agenda for the upcoming meeting are mailed to the delegate of record prior to the meeting.  The delegate or club must notify the WASCA Secretary if there is a change in delegate or their address prior to the meeting in order for the mail to be delivered to the proper place.

Delegates are encouraged to attend all Delegate's Meetings.  If you, as the regular Delegate cannot attend, arrange for the Alternate Delegate or Club Officer to be there.  Regular attendance is required to keep your Club in good standing.  Stay in touch with club members so that you can truly represent their views.  Report back to your club members after the Delegates' meeting to keep them informed of news, actions taken and planned activities.  If your club is not-in-good-standing because of non-payment of dues, or a Delegate not attending at least one Delegates' meeting in a current fiscal year, remind your club President to take action to correct it.

Be a representative of WASCA to your Club by encouraging subscriptions to Calls 'n' Cues, registration for the annual Spring Festival, and support of WASCA special dances.  Pass along to the next Delegate all records and information.

RIGHTS

You have the right to introduce new business before the Delegates' to express views of your Club.  Be sure the WASCA President has the item on the agenda if it requires a motion and vote.

You can vote on motions and at elections, one vote per club, one person can vote for only one club at a meeting.  If a couple belongs to more than one club, each person can hold a vote card for one club.  An individual can represent more than one club at a Delegates' meeting for attendance purposes only.

You can attend and enjoy the annual Delegates' Ball.  This special dance is presented by WASCA, at no cost to invitees as a Thank-You to the Delegates of member clubs.  It is by invitation only.  Invitations are normally sent to the Club President and Delegate.  If recipients of the invitation cannot attend the Ball, they should give the invitation to another member of the Club.

By serving as a Delegate, you are helping WASCA do its job for all member clubs and their dancers.